Description

DESCRIPTION

Napa Valley College is seeking an individual with demonstrated administrative skills to join an outstanding team of faculty, staff, and administrators to provide high quality programs and services to our district, our community, and most importantly, our students.

Under the administrative direction of the Assistant Superintendent/Vice President, Administrative Services, the Director, Facilities Services is responsible for directing, supervising, planning, organizing and evaluating maintenance and operations of buildings and grounds, energy conservation, warehouse, mail services, safety program, serving as District Safety Officer; serving as a resource to others; and achieving defined objectives by planning, evaluating, developing, implementing, coordinating and maintaining services in compliance with established guidelines.

This is a full-time, 12-months-per-year, classified-administrative position. The salary has an appropriate placement on Range 21 of the current Administrative/Confidential salary schedule. The initial salary placement is $126,634.00 to $139,614.00 annually, with future steps up to $178,187.00 annually. Placement on the salary schedule is commensurate with experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and retirement system membership. This assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually.

DUTIES AND RESPONSIBILITIES

Essential Functions:

• Administers programs and services (e.g.  custodial services, energy conservation strategies and programs for existing facilities and new construction; key-control program, etc.) for the purpose of implementing and maintaining NVC services and programs.
• Coordinates development and implementation of a variety of projects and related activities (e.g. district facilities master plan, construction of non-bond funded facility construction, confers with architects and contractors, prepares required records and reports, liaisons with President and other Administrators, etc.) for the purpose of ensuring implementation of projects, in compliance with all regulations and policies and efficient operation.
• Directs facilities services and the implementation of new programs and processes for the purpose of providing services within established timeframes and in compliance with related requirements.
• Facilitates and participates in meetings, workshops and seminars (e.g. local, regional, and statewide meetings; committees, department meetings, chair/co-chair District’s Facilities Committee, etc.) for the purpose of identifying issues, developing recommendations, supporting staff, conveying and gathering facilities related information required for Napa Valley College, and serving as a District representative.
• Implements preventive maintenance program (e.g. necessary procedures, etc.) for the purpose of ensuring that routine and emergency maintenance issues are resolved in a timely manner and ensuring effective operation of maintenance and repair equipment.
• Implements risk management and its related activities (e.g. property and liability insurance, student insurance program, works collaboratively with Human Resources regarding workers’ compensation and reasonable accommodations in the workplace, oversees preparation of reports and documentation, etc.) for the purpose of ensuring effective risk management and meeting mandated requirements and established guidelines.
• Manages a wide variety of program components (e.g. surplus property, lighting and climate control, warehouse, mail services, facilities usage by outside groups, etc.) for the purpose of ensuring efficient implementation and district compliance with established guidelines.
• Manages budget allocations, expenditures and related financial activities for assigned areas for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and fiscal practices are followed.
• Monitors use of facilities by a variety of groups (e.g. outside groups, sports and athletics, clubs, etc.) for the purpose of ensuring costs, accessibility and facility preparation within college guidelines.
• Oversees district vehicles (e.g. maintenance, control, and dispatch, etc.) for the purpose of ensuring efficient operation of equipment.
• Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.
• Provides leadership and oversight (e.g. day- to-day operations of the department, including grounds, maintenance, warehouse, mail service, serving as District Safety Officer, periodic supervision of evening personnel, etc.) for the purpose of identifying issues, developing processes and recommending action plans to efficiently operate the department.
• Responds to safety or environmental concerns for the purpose of investigating and/or recommending remedial actions.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

JOB REQUIREMENTS

Minimum Qualifications

Skills, Knowledge and Abilities:

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects and programs; and administering personnel policies and procedures.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations; personnel processes; standard business practices; campus building programs, processes; and management principles and practices.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a variety of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; meeting deadlines and schedules; setting priorities; working with multiple projects, frequent interruptions, and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; facilitating communication between persons with frequently divergent positions; maintaining availability and responding to emergencies outside normal business hours; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.

Responsibility:

Responsibilities include: working under limited supervision using standardized practices and/or methods; managing a department; supervising the use of funds. Utilization of significant resources from other work units is sometimes required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.

Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling,   and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing.  The job is performed under some temperature extremes and under conditions with exposure to risk of injury and/or illness.

Experience:
Four (4) years of lead/supervisory experience in facilities, custodial, or groundskeeping operations.

Education:
Bachelor’s degree from an accredited institution.

Equivalency:
Associate’s degree from an accredited institution and six (6) years of lead/supervisory experience in facilities, custodial, groundskeeping operations.

Certificates and Licenses:
Valid CA Driver's License & Evidence of Insurability

Continuing Education / Training:
Maintains Certificates and/or Licenses

Clearances:
Criminal Background Clearance
Tuberculosis Clearance

Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.

Desirable Qualifications

• Bachelor's degree in management or engineering from an accredited institution. 
• Experience with reviewing and selecting products and equipment for purchase. 
• Demonstrated strong organizational skills. 
• Demonstrated experience using building automation and climate control systems. 
• Job-related experience in a large public setting.

APPLICATION PROCEDURE

A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted in order for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and/or cover letters. 

Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts. 

B. Applicants must attach the following to complete the application process:

Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment). Transcripts without the degrees and conferral dates will be deemed incomplete. 

Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please click here (Download PDF reader) for a list of approved organizations.

It is important that your application reflect all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met.

All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Department of Human Resources cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.

The District will not accept materials by e-mail, fax, or mail for this position. 

SPECIAL ACCOMMODATIONS: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Department of Human Resources.

Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy. 

For more information, contact the Department of Human Resources: 

2277 Napa-Vallejo Highway 

Napa, CA 94558 

(707) 256-7100 

[email protected]

For technical support, please call (855) 524-5627.